What Is the Best Software for Accounts Payable?

Managing accounts payable (AP) efficiently is crucial for any business. The right software can save time, reduce errors, and improve cash flow. But with so many options available, how do you choose the best one?

This guide breaks down the top accounts payable software solutions, their features, and how they can help your business.

Why You Need Accounts Payable Software

Manual AP processes are slow and prone to errors. Paper invoices, manual data entry, and missed payments can hurt your business. AP software automates these tasks, offering benefits like:

• Faster processing – No more manual data entry.

• Fewer errors – Automated checks reduce mistakes.

• Better cash flow management – Track payments and due dates easily.

• Stronger compliance – Keep records for audits and tax purposes.

Now, let’s look at the best AP software options.

Top Accounts Payable Software Solutions

1. NetSuite

NetSuite is a powerful cloud-based ERP system that includes robust AP automation. It helps businesses manage invoices, approvals, and payments in one place.

Key Features:

• Automated invoice processing

• Approval workflows

• Real-time reporting

• Integration with other financial systems

If you need help setting up NetSuite, consider working with NetSuite Partners who specialize in implementation and support.

Best For: Mid-sized to large businesses needing a full ERP solution.

2. QuickBooks Online

QuickBooks is a popular choice for small businesses. It offers basic AP features along with accounting tools.

Key Features:

• Bill tracking and payment reminders

• Vendor management

• Bank reconciliation

• Mobile access

Best For: Small businesses and freelancers.

3. Bill.com

Bill.com focuses on AP and AR automation. It streamlines invoice approvals and payments.

Key Features:

• AI-powered data entry

• Electronic payments (ACH, checks, wire transfers)

• Multi-user approval workflows

• Syncs with accounting software like QuickBooks and Xero

Best For: Businesses looking for a dedicated AP automation tool.

4. SAP Concur

SAP Concur is ideal for companies with complex AP needs, including expense management.

Key Features:

• Invoice automation

• Expense tracking

• Fraud detection

• Global compliance support

Best For: Enterprises with international operations.

5. Zoho Books

Zoho Books is a budget-friendly option with solid AP features.

Key Features:

• Vendor portal for invoice submissions

• Recurring bills

• Payment reminders

• Bank feeds for reconciliation

Best For: Small businesses on a tight budget.

How to Choose the Best AP Software

When selecting AP software, consider these factors:

1. Business Size – Small businesses may not need enterprise-level tools.

2. Integration – Ensure it works with your existing accounting software.

3. Automation Level – Some businesses need full automation, while others need basic features.

4. Cost – Compare pricing and hidden fees.

5. User-Friendliness – Your team should be able to use it without extensive training.

Final Thoughts

The best accounts payable software depends on your business needs. NetSuite is great for larger companies needing ERP integration, while QuickBooks and Zoho Books work well for small businesses. Bill.com is a strong standalone AP solution, and SAP Concur suits global enterprises.

If you’re considering NetSuite, working with NetSuite Partners can ensure a smooth setup.

Automating your AP process saves time, reduces errors, and improves financial control. Evaluate your options carefully and choose the software that fits your business best.